File Transfer Protocol (FTP)

File Transfer Protocol (FTP) is a standard network protocol used to transfer files between a client and server over a TCP/IP network. It enables users to upload, download, and manage files on remote servers, ensuring secure transfers with authentication options. FTP is widely utilized for website management, software distribution, and data backup due to its reliability and ease of use.

Use Case

A digital agency needs to manage client website files efficiently. The agency frequently updates client websites and requires a reliable method to transfer large files, such as images, videos, and updates to HTML/CSS.

1. Setup FTP Server: The agency sets up an FTP server using software like FileZilla or Apache, ensuring it has sufficient bandwidth and security measures (e.g., SSL/TLS encryption).
2. Client Access: Clients are provided with individual FTP accounts that include username and password for secure access, and permissions are set to restrict access to only their respective files.
3. File Management: Using an FTP client application (e.g., WinSCP or Cyberduck), agency staff can easily connect to the server. They upload website assets like images and theme files by dragging and dropping from their local system to the server.
4. Backup Solution: The agency schedules regular backups of client sites by using automated scripts that transfer files from the server to a secure off-site storage location via FTP.
5. Collaboration: When working on collaborative projects, different team members can access the server to download or upload project files, ensuring everyone has the latest versions without compressing files via email.
6. Monitoring and Maintenance: The agency regularly monitors FTP logs for access activity and maintains the server by updating software and checking for vulnerabilities to ensure ongoing security and performance.

Outcome: By utilizing FTP, the digital agency improves workflow efficiency, enhances file management, and ensures secure and smooth communication with clients. This results in faster project completion times and higher client satisfaction.